HiOS™ Runtime Governance Exposure Assessment Intake

This intake helps identify where your organization may have governance exposure around AI-influenced workflows, information handling, decision authority, workforce readiness, and operational controls.

This form is designed for discovery and executive alignment. HiOS™ evaluates the operational governance layer surrounding AI adoption; it does not replace cybersecurity, legal, privacy, compliance, or technology due diligence.

Organization Information

Basic information to understand the organization, contact point, and operating context.

Full Name

Title / Role

Phone

Organization

Industry

Briefly describe your organization’s AI adoption context

Current AI Footprint

Identify where AI is currently being used or considered across workflows and systems.

Where is AI currently being used or evaluated?

Content creation, marketing, or communications Customer service or support HR, recruiting, training, or workforce planning Legal, contracts, or compliance review Finance, claims, billing, or reporting Medical, student, client, or protected records Operational workflows or decision support Unsure / usage may be informal or decentralized

AI Data Input Practices

Understand how information enters AI workflows and whether input practices are governed.

How does information currently enter AI systems?

Employees manually upload or paste documents AI connects to enterprise repositories or shared drives AI retrieves information from systems when needed Third-party AI tools or plugins process data Only approved AI environments are used Input practices are not formally governed

Information Handling Boundaries

Identify the types of information that may be exposed to AI workflows or require stronger governance boundaries.

What information may be involved in AI-supported workflows?

Public information Internal business information Confidential documents Restricted or highly sensitive records Customer, client, or member records Employee or HR records Financial, billing, claims, or tax information Medical, student, legal, or regulated records Proprietary IP, trade secrets, or internal methodologies Unsure / not classified consistently

Decision Moment Structure

Evaluate whether AI-influenced decisions have clear authority, review, escalation, and accountability.

Are decision owners clearly defined?

Is human review required before AI-influenced execution?

Are escalation paths clearly documented?

Can AI-influenced decisions be audited later?

Describe one AI-influenced workflow or decision area of concern

Workforce Stewardship Readiness

Assess whether teams are trained to use AI responsibly and handle information appropriately.

What training or guidance currently exists?

Approved AI use guidance Confidential data handling guidance Document classification training IP, copyright, brand, or likeness protection guidance Escalation and incident reporting procedures Training exists but is inconsistent No formal AI workforce training yet Unsure

Primary Governance Concern

Help prioritize the most important exposure areas for the initial review.

What is your primary concern right now?

Data leakage Decision authority Compliance Workforce readiness IP / copyright exposure Shadow AI usage Unsure

Additional details

Assessment Interest

Indicate the level of support your organization may need.

What are you interested in exploring?

Executive Governance Exposure Snapshot™ Runtime Governance Exposure Assessment 30-Day Runtime Governance Exposure Assessment Workforce Stewardship Readiness Review™ Executive Briefing / Advisory Session Unsure / need guidance

Consent and Follow-Up

Confirm permission for follow-up regarding the HiOS™ Runtime Governance Exposure Assessment.

I consent to being contacted by Education That Matter / HiOS™ regarding this intake and potential next steps.

Do not include passwords, protected health information, student records, confidential client files, legal privileged content, or sensitive personal data in this intake form.

Ready to Identify Your AI Governance Exposure?

Submit this intake to begin evaluating where decision authority, information handling, workforce readiness, and operational controls may need stronger alignment.

HiOS™ | Human Intelligence Operating System™

Runtime Governance Exposure Assessment Intake